Efficient and Automated Billing for the Construction Industry
The "Invoicing" module maps orders, invoices, and service accounting in the construction industry end-to-end. Its flexible structure connects order processing, internal accounting, trade and builders’ merchant functions, time and job-based billing, container and rental equipment billing, external charges, and warehouse management. Full integration into the BDS Baupaket V5 ensures coordinated processes, flexible queries, and transparent, legally compliant billing processes.
Overview of Functions
1. Order Processing
Projects manage sample offers, mailings, and offer components. Copy functions transfer content from projects, similar offers, and orders; variants, offer status, as well as agreed conditions and prices remain traceable. Orders can be generated from offers or entered directly, order letters created, and delivery notes generated automatically and tracked in the processing status.
2. Internal Service Billing
Services and deliveries are billed between cost centers and operations via manually or automatically recorded delivery notes. The module supports automatic further billing to joint ventures, assignment to workshop orders, and the required VAT handling.
3. Trade Invoicing
For building materials trade and builders’ merchants, set items, quantity conversion tables, and pallet management are available. In the ready-mix concrete sector, recipe management, recalculation, and transport automation support processing. Various invoice formats also take into account the regulations of the EU internal market.
4. Time-and-Materials and Daywork Billing
time-and-materials and daywork reports can be recorded directly and settled automatically. Defined construction sites allow for internal service billing; invoice concepts and revenue recognition complement the processing.
5. Builders’ Merchant Management
Any number of checkout stations with scanner support, change display, and portable recording via handheld scanner support cash sales and cash register management. Delivery notes can be created directly and transferred to other modules.
6. Container Billing
Containers, pallets, and loaned auxiliary equipment are managed with permanent location display. Container billing is integrated into internal service billing and joint venture billing.
7. Rental Equipment Billing
Rental equipment is issued via delivery note and managed with automatic daily calculation, location monitoring, and control of billable rents. The functions can be used in builders’ merchants, retail, and internal service billing.
8. External Charges
Delivery notes for external services are recorded with cost center allocation and automatically settled. Credit notes are generated automatically and transferred to the financial accounting, eliminating the need for separate invoice verification.
9. Warehouse Management
Any number of storage locations, automatic inventory management, and stocktaking with count lists and stock valuations support the control of material flow. Purchasing and invoice verification automatically generate the corresponding stock receipts.
Workflow Extension
Delivery Note Workflow for Internal and External Delivery Notes
As an extension of the BDS invoicing, the delivery note workflow structures the processing of internal and external delivery notes. The documents remain connected with the subsequent processes in BDS Baupaket V5.