Finance and Construction Costs in a Joint View
In construction companies, financial accounting and cost accounting are directly connected. The BDS Baupaket V5 links both areas on a shared data basis and takes into account the specifics of the industry – from cash-basis VAT accounting for advance payments and the management of construction services to the ongoing cost control of individual construction projects.
Multi-entity structures, central master data, and integration with other modules ensure that business transactions are not considered in isolation. Accounting, open items, taxes, and cost centers interlock; evaluations make financial developments and project costs comprehensible. Automations, individually adjustable work interfaces, and interfaces support daily work and reduce recurring manual steps.
Overview of Functions
Common Basis for All Financial Processes
Master data at a higher level is managed centrally for the modules of Baupaket V5. For each client, individual or shared chart of accounts, customers, and suppliers can be used. User-specific forms and customizable parameterization make the solution flexibly scalable – from a single operation up to a multi-entity corporate structure.
- Definable sub-ledgers, for example for interests in joint ventures and contingent liabilities
- Construction order master data with order amount, tax treatment, construction duration, and retentions
- Expandable master data for company-specific information
- Foreign currency management with currency-specific tax mechanisms
- Departmental structuring for permissions, print options, print locations, and query results, as well as finely scalable access protection
- Automated interfaces to BDS V5 programs and third-party software
Post and Process Construction Orders Efficiently
Freely definable posting templates automate recurring business transactions. Postings can initially be recorded as open and later approved; direct queries and advanced search functions keep the required information readily available during the posting process.
- Automated processing of partial and final invoices – including progressive and non-progressive partial invoices, special features for property developers, and automatic retention management
- Order completion with conversion from cash-basis to accrual-basis VAT accounting
- Bank posting with automated open item clearing and site manager notifications
- Workflow-supported incoming invoices with verification process and approval
- Automated recurring postings for recurring processes
- Cash book management and posting with document management
Open Items, Payment Transactions, and Dunning
The multi-level, construction-specific open item management structures receivables and liabilities according to construction contracts. Partial payments, retentions, and discounts remain as transparent as centrally or decentrally organized dunning runs.
- open-item accounting requirement in freely selectable sub-ledgers for customers, suppliers, and general ledger accounts
- Payment transactions for different countries by check, bill of exchange, or telebanking
- Flexible dunning system for central or decentralized control
- Automated discount redistribution including VAT adjustment
Handle VAT reliably across international operations
EU-compliant tax automation supports legally compliant processing and takes construction-specific as well as country-specific peculiarities into account. The automated tax and accounting logic simplify the tracking of business transactions and can be evaluated group-wide.
- Parallel VAT management for multiple countries
- Automatic management of cash-basis and accrual-basis VAT for advance payments and final invoices
- Reverse-charge handling for construction services and EU transactions, including triangular transactions and acquisition VAT
- Summary report for international business activities
- Period-appropriate posting regardless of tax due dates
- Group-wide usable tax and financial-statement reports
Analyses and Construction-Specific Cost Accounting
Financial accounting and cost accounting together provide the basis for commercial management. Cost centers can be flexibly organized for construction sites, auxiliary operations, and overhead costs and dynamically adapted to the company structure. Definable allocation bases according to full costs or contribution margin as well as corporate consolidations support central corporate management.
- Detailed account sheet queries – periodic, analytical, and with document view
- Journal queries with extensive filtering options
- Open item analyses according to order structure with partial payments, retentions, and discounts
- VAT preview and development of tax liabilities
- Detailed cash book queries
In this way, BDS Baupaket V5 combines legally compliant financial processes with a continuous view of costs and construction orders – for reliable figures and well-founded decisions in the construction company.
Workflow Extension
Workflows for Incoming and Outgoing Invoices
The BDS Workflows extend accounting in Baupaket V5: Incoming invoices can be processed in a structured way from receipt through review and approval to posting. The outgoing invoice workflow supports the automated processing of invoices from different company departments.